Privacy Policy — Train Inspection

Last Updated: October 3, 2025

Introduction

This Privacy Policy explains how our system (referred to as "we", "our", or "us") collects, stores, and uses information during train inspections — particularly photos of broken equipment or cleaning-related images.

Who We Are

[Insert your organization/company name here]

Information We Collect

Inspection photos/images (damaged items, cleaning photos, etc.)
Train number, coach/location details, inspection date and time
Inspector/User name or user ID (if login is required)
Basic technical information (such as IP, device type) — only for system security and stability

About Images

Inspection images uploaded are securely stored on our server. These images are only used for:

Providing reports to relevant stakeholders
Maintenance and repair tracking
Evidence for monitoring or dispute resolution

Note: Please avoid uploading personal or sensitive images (e.g., clear faces of individuals) without proper consent.

How We Use the Information

To generate inspection reports and notify authorized officials/contractors
To analyze data for quality and maintenance needs
To store photo-based evidence for future reference

Data Storage & Retention

We generally keep inspection images and related records for 90 days (or up to 180 days where required by regulations). You may request deletion of your data at any time — see "Contact Us" below.

Security

We use common security measures (HTTPS, server access controls, password-protected APIs) to protect your information. However, no method of online transmission is 100% secure — we do our best to safeguard your data.

Sharing of Data

Reports and images are only shared with authorized railway officials, contractors, or team members. We do not sell your data to third parties. Data may be disclosed if required by law.

Your Rights

Request deletion of specific photos/reports
Request a copy of your inspection data
Request correction if any information is inaccurate

Note: Some backup copies may temporarily remain after deletion requests, but they will not be part of the active system.

Children’s Privacy

This service is not intended for collecting personal data from children under 13. If you believe such data has been collected, please contact us.

Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be posted on our website, and where applicable, notified by email.

Contact Us

If you have questions, concerns, or deletion requests, please contact:

Email: privacy@example.com
Phone (optional): +91-XXXXXXXXXX